Step by Step Guide to Paying Your Heavy High Vehicle Use Tax | Green Fleets

As soon as the tax season arrives, the truck operators have to pay the heavy vehicle use tax or HVUT. So what is HVUT or heavy vehicle usage tax? Any operator who is operating a vehicle with a total weight of 55000 lbs or more has to file the heavy vehicle usage tax by filing the form 2290 of IRS. Gross weight includes the weight of your vehicle, body and the accessories. This doesn’t include the driver’s weight or the weight of any special accessories which you don’t use normally.

Step by Step Guide to Pay Your HVUT

When you are ready to file your heavy vehicle usage tax, the paperwork can be very confusing and time consuming also. Therefore, you have to start as soon as possible, to avoid your form rejection and save yourself from the heavy penalties of the IRS. There are few steps and if you take them one by one, you will be able to file your heavy vehicle usage tax on time and properly.

This will save you from the last minute rush and also help you avoid unnecessary penalties that can occur with the late filing. 

“I’ve been on every interstate highway in the lower forty-eight states by now, and I never get tired of the view.” — Steve Earle

Collect the Right Information Correctly

To file your heavy vehicle usage tax you need to have some important information about your vehicle and highway use tax calculator.

EIN : First and foremost, you need your identification number to file the vehicle use tax. You must not file your HVUT without the social security number. That can lead you to the rejection of your IRS form. 

VIN : Now, you need the vehicle identification number of your vehicle with gross weight of 55000 lbs or more. This is a very unique number for each vehicle, so make sure you have noted down the right number.

Taxable Weight : Now, you need the total taxable weight of your vehicle to file the vehicle usage tax. 

You must collect this information very accurately, otherwise wrong information can lead to the rejection of the form.

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How to Calculate Your Tax?

  • Heavy vehicle usage tax depends on the number of vehicles you operate which are over and above 55000 lbs. To find the total taxable weight of your vehicle, you have to add the actual unloaded weight of your vehicle ready with all services, weight of the trailer equipped with all the services and the maximum load carried by the vehicle and its trailer. This will give you the total taxable weight of your vehicle.
  • There are some vehicles exempted from the tax, regardless of their weight. The vehicle that travels less than 5000 miles in a year, heavy agricultural vehicles travel less than 7500 miles in a year and some heavy machinery that are not used in a transportation industry. 
  • To calculate your tax per vehicle is very simple, any vehicle with gross weight less than 55000 lbs is exempted from the tax. 
  • The vehicle with gross weight between 55000 lbs to 75000 lbs has to pay $100 plus $22 per 1000 lbs over 55000 lbs.
  • Any vehicle with gross weight over 75000 lbs has to pay $550.

Keep Track of the Miles You Have Driven

Specially for you farm vehicles, you have to accurately record the actual miles spent on the highway and farm. Your miles used on farms are exempted from the tax list, therefore you have to be very accurate when noting down the miles of your farm vehicle. This will come handy in case of an audit. 

Partial Period Tax

The heavy highway tax period starts from July 1 and it ends on June 30. Therefore, if you have purchased a vehicle in the month of july, you have to pay the whole amount of tax applicable on the vehicle. But if you have purchased the vehicle in any other month, then you have to pay the partial period tax from that month to the June 30. 

Pay Your HVUT Tax by Filing Form 2290

Once you know the amount of tax you have to pay, then you can simply pay the tax by filing the form 2290 by mail or directly online through the IRS website. You can pay this amount by electronic fund withdrawal, electronic federal tax payment system or by check using the payment voucher. 

Keep Records of Your Vehicle

You have to keep all the records of your vehicle for for a minimum of three years from the date of your tax is actually paid. You have to keep the copies of your tax return and maintain the data of each registered vehicle. This data includes the complete summary of your vehicle, date of purchase, load weight, date of first time tax filed, date on which the vehicle was actually sold and for the farm vehicles the accurate mileage. 

Save Your Stamped Schedule 1

This particular stamp is the evidence of your payment of the HVUT. You have to save this for your future requirements. Without this you can’t renew your tags or  registration for IFTA.